ProMaster Key Manager software allows you to fully control key issue and
return to staff and key holders. The importance and security significance of
this task is often overlooked in many organizations, who despite having
complex and expensive master key systems, have poor record keeping of who
has which keys.
The program is ideal for use by:
- Manufacturing Companies
- Real Estate Agents
- Local Councils
- Sports Clubs
- Utility Companies (such as power, water, gas, phone companies
- Easily manage key issues and returns
- Control overdue keys
- Print detailed reports of the who, what, where and when of keys, doors and key-holders
- Easy to install, configure and use
- Full history reporting
- Comprehensive step-by-step instructions
- Unlimited master-key system size
- Locksmith supported systems
- Stand alone systems
Designed both as a complimentary product for ProMaster and also as a stand
alone product, it is a premium quality program, developed in accordance with
industry standards and requirements for this type of software. It features
the latest in programming and development technology which provides ease of
use and program reliability and stability. ProMaster Key Manager solves this
problem by providing a comprehensive key management mechanism for all keys
within the organization - both those that belong to a master key system and
those that are separate such as vehicle keys.
The other unique feature with the ProMaster Key Manager is that is allows
for management of multiple systems, and even multiple sites from the one
location. Better still, it allows the locksmith to 'export' all relevant
system details from ProMaster into the ProMaster Key Manager, thereby
providing a highly professional service which is extremely convenient for
Whether the master key system or systems are imported from a locksmith or
entered into the program directly, the database in the program records all
relevant system details including keys, doors, key-to-door assignments
(which keys open which doors), signatories, key holders, system address
details and more. The highly innovative database links these core pieces of
information together in such a way that once set up, the process of managing
the keys is extremely simple.
The cross-referencing function in the database allows the program to produce
highly detailed reports listing who has what keys, and which areas of the
building that person could access with those keys. This is a critical
element of security audit reporting, and one which ProMaster Key Manager
tackles with absolute ease.
The day-to-day operation of the program centers on the issuing and returning
of keys to staff members and temporary persons such as maintenance
contractors, builders, cleaners and so on who may need keys to your premises
temporarily. The program allows you to make key issues on a permanent or
timed basis, and will warn you automatically as soon as any unreturned keys
are overdue. This process has been greatly simplified, and allows you to
select keys and key holders from a drop-down menu, which also shows key
issue numbers (allowing you to securely track individual keys, and not just
multiple keys of the same number), and issue them to employees using a
unique pop-up system. The employees can be classified into groups for
simplicity of reporting. The program includes a feature to print out a "Key
Issue Responsibility Acceptance" form for use by the new key holder. The
idea is to obtain this persons signature on this document to provide a
record of key issue acceptance. This makes the chance of this person saying
"I was never issued with that key. . . . " a thing of the past, and for
organizations wishing to implement a totally 'foolproof' mechanism for
management of keys this is an important and useful feature. The program
also allows you to customize the text on this report to suit your needs.
When keys are returned, the process is similar, and the relevant key and
issue record is simply selected from a list and the return process is
complete. Highly detailed reports are another great feature of this program,
and these make security audits and key reconciliation's a simple process.
The report printing function in the program can be configured with many
options to suit the type of report you require, allowing you to print out as
much or as little detail as you need. This saves paper where necessary, or
provides maximum detail when this is required.
The program also supports a wide range of internal security features such as
a multi-user capability with password control. The program's own internal
security module allows you (as the 'administrator' within the program) to
create user names and passwords for other users of the program, and to grant
or deny them access to certain features in the program, further providing
for a completely secure key management system in organizations where a
number of different persons may be involved in the task of security/key
management. The program can also be installed on networks, and even supports
multi-user simultaneous access to the database. It is also possible to set
up a 'training' database so that your staff can become familiar with the
program in a 'test' environment, thus eliminating the risk of accidental
data deletion during staff training. The program is supplied on CD, and
includes highly comprehensive instructions, which will allow almost anyone
to become totally familiar with the program in only a few hours.
Attention Version 4 Users: What's New In ProMaster Key Manager Version 5?
- Changes To The User Interface
- Windows XP Themes Supported
Windows XP users will love the integration of Windows XP themes into
ProMaster Key Manager 5.
- Larger Buttons
Gone are the small buttons. ProMaster Key Manager 5 has larger, easier
to read, easier to find buttons for the most common tasks.
- System Details On Each Window
Each window (where applicable) now shows you the System Number and Site
Description so there's no confusion about which system you are working on.
- Backing Up Your Data
- Easily Backup Your Data
With the new backup program, making a backup of your ProMaster Key
Manager 5 database is as simple as it gets. Backups may also be zipped
automatically so they use less storage. Remember, in order to protect
against a failure of the hard drive in your computer, you should burn the
backup to CD or other permanent media.
- Reoccurring Backups For Reoccurring Protection
For protection of your data without having to remember, configure
ProMaster Key Manager 5 for Auto Backup. We recommend you configure your
Windows Schedule Software for at minimum weekly backups.
- Simpler Integrated Upgrade
- The database upgrade, previously a stand-alone program, is now
accessed from the ProMaster Key Manager 5 Tools menu. The tasks of
upgrading the database and loading the program into the database are now
performed at the same time. When you upgrade your ProMaster Key Manager 4
database to ProMaster Key Manager 5 you'll see the new integrated database
upgrade in action.
- Data Entry Changes
- Drill Down
From many places you can now "Drill Down" to see related data, so
you no longer need to leave what you are doing to get more information.
- Key And Door Sorting
When you are sorting keys or doors, you can now right click on the
list to get a menu. The menu also shows you the keyboard shortcuts for
increased efficiency. Doors can be sorted by stamping now.
- Removing Uppercase Entries
You know how sometimes it's too much effort to type in mixed case,
or perhaps you left the caps lock on by mistake. It doesn't look good, it's
hard to read, and it takes too much space on printouts. Now ProMaster 5
will automatically convert entries that are in upper case to title case. If
the entry you type has any lower case letters then ProMaster Key Manager
will leave it alone. New application parameters have been added to turn
this behaviour off if you really want to keep entries in upper case.
- Bulk Change Keys And Doors
New options have been added to key and door bulk change to allow
changing of the case of descriptions and areas.
- Door Area Selection From Drop Down List
When you are adding or editing doors, we've added a drop down list
to select a door area that has already been used. Or if you want a new
area, simply type it in as you're used to doing.
- Changes To Orders
- Finding Orders
Finding orders is easier with the addition of a Date Range search
and also the ability to specify a particular key on the order.
- Examining Signatories On Restricted Systems
On systems with restricted signatory authorities, you can examine
the authorized signatories for each key as you place the order. If there
are insufficient signatories for an order you can quickly see who needs to
authorize the order.
On systems that are restricted by signatory, you now have the
ability to examine which keys each signatory may order, and which
signatories may order each key.
- Quantity On Hand
As you order keys you can see the quantity of each key that has
already been produced.
- Key Bunches
- Managing Key Bunches
Managing key bunches is easier now you can examine the access for
each key in the bunch as well as the whole bunch.
- Broken Keys In A Bunch
Facility has been added to break and replace a key in bunch without
first returning it to the key cabinet and removing the broken key from the
- Key Holders
- Finding And Adding Key Holders
Finding key holders is enhanced by providing new search criteria on
Key Holder Category and Area. When Key Holders are added, a check is
performed to ensure that the same key holder is not added a second time in
error. When adding a Key Holder, there is the facility to copy the company
details from another Key Holder, and the Area is offered as a drop down list
for you to choose from.
- Purging Key Holders
An administrative option has been added to purge inactive key
- Issuing And Returning Keys
- Defaults For Return By Time
Each Key Holder Category may have a Return By Time defined which is
automatically offered when issuing keys.
- Defaults For Printing And Emailing
Instead of being asked each time if you want to print a confirmation
form for the Key Holder, the default is now defined by an application
parameter. Similarly there is a default setting for the new ability to
email a key issue confirmation to the Key Holder.
- Reporting Changes
- New Report - Compromised Doors
This report looks at the lost keys to produce a list of all doors
that can be opened by a lost key, and shows the number of lost keys that
operate each door.
- New Report - Lost Key Reporting Form
This report produces a form for a Key Holder to complete when they
have lost keys.
- New Report - Key Order History
This report produces a form for a Key Holder to complete when they
have lost keys.
- New Report - Key Issue Activity
This report tells you what has been going on with key issues and
returns. It shows each time a key has been issued or returned in the
- New Report - Key Quantity By Status
The report shows, for each key, the number of issues on hook,
issued, lost and broken.
- New Report - Orders By Status
This report shows each order and its status.
- Key Holders Report
New criteria to allow you to answer the question: "Who has access to
- Lost And Broken Keys Report
You may now print lost and broken keys for a single system.
- Keys Report
It is now much easier to select multiple keys to report on.
- Doors Report
You may now include the door stamping on this report.
- Keying Matrix Report
The Keying Matrix has been enhanced to print to PDF format so it may
be emailed. You now have the option to include Door Areas on this report.
This version of Key Manager 5 Available in North America Only.